If you’re planning an outdoor event and want to hire corporate marquees to house all your guests, there is a lot you need to think about to ensure that your function goes off without a hitch. So make sure that you start planning as soon as you can so you know that all your bases are covered. Here’s a checklist of just some of the things you’ll need to consider before hiring a marquee.
Start early
Think about the time of year that you’ll be putting on your event. During the summer months, for example, marquees will probably be in quite high demand and you don’t want to find that you’re unable to get the one that suits your particular requirements. Once you know the date of the event, start enquiring about marquees immediately.
Get guest numbers
The size of marquee required will depend on how many people you’re inviting to the event. You don’t want something too small or your guests won’t be able to move around but by the same token you don’t want anything too big or people will feel like they’re in a huge empty cave!
Give yourself enough time for assembly
It can take a bit of time to get the marquee erected safely, so make sure you know how long it’ll take for it to be put up and taken down again. The last thing you want is for guests to arrive while scaffolding is still on site, after all.
Think about site surface
Make sure you tell your chosen marquee hire company about your location and any problems they may encounter with the site surface. They’ll need to know about obstructions and access restrictions, and make sure they’re aware if there are any underground or overhead services.
Don’t forget about health and safety
You’ll need to ensure that there enough fire exits set up in the marquee to match the number of guests. You may also need to set up emergency lighting as well. Talk to your company about fire extinguishers – and check to see if the tent itself is made from flame-retardant material.
Furniture supply
Some companies will also provide furniture such as tables and chairs for events, so check this before you sign up with them if it’s something you’ll require.
Ask about insurance
And very importantly, always ask your marquee company if they have insurance in place just in case something gets damaged. You don’t want to be left liable, particularly if it’s not your fault.
Is a licence required?
This will depend on the nature of your event. It will only need a licence if certain activities are taking place, such as indoor sports, dance performances, playing of recorded music, live music, film exhibitions, play performances, or the sale of alcohol (whether it’s a cash bar or part of the ticket price).
If you have any further questions, get in touch with us today.
