If you want to plan a great summer ball for your company, you must plan ahead. With the rain and cold outside it may seem a long time away but in just a few months, clocks move forward and lighter evenings will be here once more. So to ensure your company’s summer ball goes off without any glitches why not start to have a little think and start to make plans early. Everything from tickets and meals to venue hire and entertainment must be covered:
What is your vision for your company’s summer ball? Do you want to have your summer ball in a hotel or do you want to hire a marquee? This is one of the most important items you must plan in advance if you want to have a successful company summer ball. Ask your colleagues if they have any interesting ideas. Then, ring around a selection of venues and find out your options.
With our marquee hire services you can be assured of a bespoke marquee that fits into your company’s vision. Look at some of our recent marquee parties and don’t hesitate to call if you would like to know more.
Do you plan to design your own tickets, or hire an outside company to design them for you? Should employees be allowed to bring one guest or more? Are children allowed to attend? Once you’ve decided, get the tickets printed and be sure to include information on dress code and arrival times.
Perform research on a variety of self-employed chefs to prepare food for your big day. If your event is in a hotel, they’ll likely provide food for you. A summer ball might include a three or four course meal with a starter, main course, sweet, and coffee/mint options, or you could request a buffet. Since you’re preparing food for lots of people, make sure to have options available for vegetarians. If you choose to hire a marquee, you could have a barbeque instead. Even still, it might be a good idea to hire a chef to handle food preparation and to make salad, pasta and other side dishes.
Have you decided whether or not alcohol will be allowed? Will your employees have to buy drinks themselves or will you cover the costs? When an event is hosted in a hotel, the company will often provide one or two drinks to the guests for free. After that, employees must cover the costs themselves.
After the meal, provide fun entertainment for your staff. Consider a disco, a karaoke, a band or a comedian. The most important thing: get something all your staff will enjoy.
Planning ahead for a summer ball can be stressful, especially if you do it alone. Plan a short meeting or send out a memo to request help from your colleagues. Alternatively, seek the help of an event planner, often found at special hotels. By planning ahead, you can let everyone contribute ideas and avoid a last minute rush to get everything ready.